The Rental Company

THE RENTAL COMPANY
Equip Your Special Day
Author, Jamie Hintzke
www.accentparty.com

A party equipment rental company can be one of your most important partners in helping make your wedding a design success. A full service party rental company can assist you with everything you need for a beautiful event from a large tent or canopy down to the smallest detail like a napkin ring or cake server.

Whether you are planning on a 500 person gala at a large venue or an intimate ceremony at your home, a design consultant at the rental company can help lessen the stress of the big day. A party rental company will work closely with you and your wedding planner and caterer to help design the perfect event. If you are planning the wedding yourself, the design consultant at the rental company can be a key partner in making things look beautiful and run smoothly.

There are a lot of things that need to be considered when designing your wedding celebration. Here are some details your rental company will want to talk to you about.

How many people are you planning on? [An approximate count is needed to help judge the scale of the event. A final count will usually be needed about a week before the celebration.]

Where is the event being held? Is it going to be indoors or out? If it is going to be an outdoor event, do you want to have a tent or canopy? [Rain is not the only thing to fear the hot sun in the afternoon or the chilly evening winds can make your guests equally uncomfortable.] A tent also requires advanced planning large tents often need to be reserved months in advance. In addition, someone from the rental company will need to visit the site in advance to evaluate and plan the tent set-up.

The selection of table linens is one of the most important factors in setting the tone of your celebration. Selections range from formal white table drapes and napkins or elegant colors like gold and burgundy to something fun and festive like stripes or polka dots. Another popular look is layering your linens using overlays. Choose solid color linen and add a translucent organza on top for a finished look.

What type of food will you be serving? A buffet? A sit-down meal? Will there be passed hors doeuvres? How many courses? To these all important questions a rental company can provide everything from elegant place settings with chargers, china, silverware and wine glasses for each course to a simple set of dishes and flatware for a buffet.

What will your beverage service be? Water, wine, champagne, beer, coffee, iced tea? Reidel wine glasses might be a priority for a wine lovers wedding.

Add some ambient lighting, a couple of chandeliers and candles on the tables and a tent can be transformed into a lovely and romantic setting. Fabric can be draped to line the inside of a tent for a soft and elegant look.. Large tents can hold as many as 500 guests for a sit-down reception. And if seeing the moon and the starry sky are important to your event, tents also come with a clear ceiling.

Something else that needs to be considered is whether the cooking facilities are adequate for the size of you event. This is especially important if your event is at a private home. Your caterer might require setting up a kitchen or warming ovens. A rental company can provide commercial grade stoves and ovens to ease the load in the kitchen. Warming racks and coolers are also available to help get the food to the table as it is meant to be.

Other important considerations: How do you want the room set-up? Do you require a head table? How many people at each table? What style of chairs? Do you want chair covers and sashes? Will you need a dance floor and a stage for a band?

Specialty items like a champagne fountain, a chocolate fountain, candelabras or a gazebo can really leave a lasting memory with your guests. Dont forget the little details that can really make a difference; place card holders and table number signs, champagne buckets, sugar bowls and creamers plus the practical things like a coat rack, shade umbrellas or heaters.

Costs for the equipment are dependent on the type of settings chosen. The following examples are for a 200 person affair. A simple buffet with basic tableware can cost as little as $750. A basic sit-down dinner with 3 glasses, coffee cups and saucers and tableware for a 3 course dinner would cost about $1,400. Upgraded linen, china, and chairs can reach $2,800. A canopy tent can cost as little as $500, while a larger tent with sidewalls and liners can cost $5,000 or more.

A full service rental company can even help you with things like green plants or party favors for you guests. They, along with your wedding planner and caterer, can create the look you have always dreamed of or carry out a theme providing new or alternative ideas.

With three locations in Napa and Sonoma counties and extensive equipment inventory Accent Party Rental makes the perfect partner for any wedding in Northern California. For more information or to discuss your specific needs, please call Accent Party Rental at (707) 638-2000 or visit our website: www.accentparty.com.